LIBERTY Dental Plan of Nevada

2018 Medicaid Program Provider Training

Making members shine, one smile at a time™

www.libertydentalplan.com/NVMedicaid

Section 1: Medicaid Program Overview

•Benefit Schedules

Section 2: Web Portal Training

•Provider Web Portal Training

•Questions

Medicaid Program Overview

We are proud to maintain a broad network of qualified dental providers who offer both general and specialized treatment, guaranteeing a widespread access to our members

LIBERTY is expecting to serve over 500,000 Nevada Medicaid

Members in Clark and Washoe Counties starting 1/1/2018

Our Mission:

LIBERTY Dental Plan is committed to being the industry leader in providing quality, innovative, and affordable dental benefits with the utmost focus on member satisfaction

The state of Nevada requires each eligible Medicaid member to be assigned a dental home

•Medicaid members have the freedom to choose their dental home from LIBERTY’s participating network of providers

•If a member does not choose a dental home, LIBERTY will assign a dental home according to the member’s zip code

•Identification cards will be sent to the member with the provider assignment and the Member Services toll-free number in the event that the member wants to change the dental home assignment

•Make sure that members are assigned to your office before scheduling an appointment

•If a member has an appointment and is not assigned to your office, the member can call LIBERTY to transfer and be assigned effective immediately

•Members must seek treatment at their assigned dental home otherwise claims may be denied unless a dental emergency is identified

Your office can verify real-time eligibility via our provider web portal at:

www.libertydentalplan.com/NVMedicaid

•You will need the following information:

•Member last name & first name and any combination of member number, policy number, or date of birth (DOB is recommended for best results)

•Providers are responsible for verifying eligibility for each member prior to their appointment

•Providers should verify that the member is listed under “My Members” in the provider web portal before providing treatment

•A LIBERTY ID card does not guarantee eligibility

•Medicaid ID numbers will be used

Your office can submit claims to LIBERTY by one of the following ways:

• Provider Portal: www.libertydentalplan.com/NVMedicaid

• EDI Clearinghouse: LIBERTY’s Payor ID is CX083

• LIBERTY accepts NEA FastAttach

• Timely filing is 180 days; turn around time for clean claims is 30 days

• Electronic submissions increase efficiency, reduce costs, streamline administrative tasks and expedite claim payment turnaround time for your office

• If you are not able to submit claims electronically, you can send paper claims to:

LIBERTY Dental Plan of Nevada, Attn: Claims, PO Box 401086, Las Vegas, NV 89140

•The state of Nevada requires offices to submit claims with current International Classification of Diseases (ICD) codes to maintain compliance with CMS regulation and policy

•Your office can reference the CDT Code to ICD (Diagnosis) Code Cross-Walk found in the CDT 2018 Coding Companion Guide

•Claims submitted without ICD codes will be denied

•Diagnosis Code(s): Enter up to four applicable diagnosis codes after each letter (A – D). The primary diagnosis code is entered adjacent to the letter “A.”

•Diagnosis Code Pointer: Enter the letter(s) from Field 34a that identify the diagnosis code(s) applicable to the dental procedure. List the primary diagnosis pointer first

Medicaid Program Overview

ICD-10 – Claim Submission- Web Portal 2018 Medicaid Program Provider Training

Your office can submit prior authorizations to LIBERTY by one of the following ways:

•Provider Portal: www.libertydentalplan.com/NVMedicaid

•EDI Clearinghouse: LIBERTY’s Payor ID is CX083

•LIBERTY accepts NEA FastAttach

•Prior authorizations should be submitted with all necessary information regarding the treatment, including pre-operative radiograph(s) and narratives

•Please refer to the benefit schedule for a list of procedure codes that require prior authorization

•Turnaround time for prior authorizations is 5 business days

•Approved prior authorizations are valid for 180 days

•As of January 1, 2018, LIBERTY will honor claims for services prior authorized by the state for up to 120 days

•Providers are encouraged to attach the original prior authorization to the claim being submitted to expedite processing

•Providers will be reimbursed for these claims according to the current LIBERTY fee schedule

•Services beyond the scope of a General Dentist may require a referral to a contracted LIBERTY Network Specialist

•A Specialty Care Referral request can be submitted through the provider web portal at www.libertydentalplan.com/NVMedicaid

•A referral is not required to see a Pediatric Dentist

•Turnaround time for referrals is 5 calendar days/ 24 hours for emergency care

•If there is no contracted LIBERTY Specialist available, Member Services will provide assistance to re-route the member to another provider for specialty services

•The member will be financially responsible for non-covered services provided by the Specialist if he/she authorizes the treatment

•Coordination of benefits (COB) applies when a member has more than one source of dental coverage

•Medicaid is always the carrier of last resort

•Medicaid coverage is secondary to any other coverage a member might have

•If additional coverage is identified by your office, please notate the information on the claim

•LIBERTY provides a Third Party Liability (TPL) Questionnaire that can be downloaded from the website at www.libertydentalplan.com/NVMedicaid

•Please refer to our website at www.libertydentalplan.com/NVMedicaid for a copy of the benefit schedules

LIBERTY is committed to our members receiving timely access to care. Providers are required to schedule appointments for eligible members in accordance to the State standards listed below

For Primary Dental Providers (PDP)

•Urgent/emergency appointments – within twenty-four (24) hours

•Routine or preventive appointments – within six (6) weeks

•Therapeutic or diagnostic appointments – within fourteen (14) days

•Referrals to specialty care – within thirty (30) days

•Wait time for scheduled appointments – not to exceed one (1) hour

For Specialists

•Emergency appointments – within twenty-four (24) hours of referral

•Urgent appointments – within three (3) calendar days of referral

•Routine appointments – within thirty (30) calendar days of referral

The Quality Management and Improvement (QMI) Program’s activities focus on the following components of quality, which are included in established definitions of high-quality dental care services:

•Accessibility of care: the ease and timeliness with which patients can obtain the care that they need when they need it

•Appropriateness of care: the degree to which the correct care is provided, given the current standard of the community

•Continuity of care: the degree to which the care needed by patients is coordinated among practitioners and is provided without unnecessary delay

•Effectiveness of care: the degree to which the dental care provided achieves the expected improvement in dental health consistent with the current standard of the community

•Safety of the care environment: the degree to which the environment is free from hazard and danger to the patient

•LIBERTY resolves all grievance and/or appeals within 30 calendar days of receipt

•The LIBERTY Grievance Analyst mails notification of the receipt of the grievance to the member and provider within 5 business days

•If a member feels his/her health will be harmed by waiting 30 days, an

“expedited grievance and/or appeal” can be requested, which may result in a decision from LIBERTY within 72 hours

•Providers may only assist a member with filing a grievance or appeal when the provider has received written consent to do so, from the member

•The Peer Review Committee is responsible for hearing and resolving grievances by monitoring patterns or trends in order to formulate policy changes and generate recommendations as needed

•Providers may submit claim disputes, challenging, appealing or requesting reconsideration of a claim that has been denied, adjusted or contested or seeking resolution of a billing determination or other contract dispute or disputing a request for reimbursement of an overpayment of a claim

•Provider disputes must be received by LIBERTY within ninety (90) calendar days from LIBERTY’s action that led to the dispute

•Provider disputes will be acknowledged by LIBERTY within five (5) business days of the receipt date

•All contracted provider disputes must be sent to the attention of the Quality Management Department at the following address below or faxed to 833.250.1817 or via email at NVGandA@libertydentalplan.com

LIBERTY Dental Plan of Nevada

ATTN: Quality Management Department

PO Box 401086

Las Vegas, NV 89140

•Participating providers are required to comply with The Centers for Medicare and Medicaid Services (CMS) training requirements

•These requirements include General Compliance, Fraud, Waste and Abuse, Code of Conduct, Cultural Competency and Critical Incident Trainings

•Trainings along with our Code of Conduct are available on our website

•www.libertydentalplan.com/NVMedicaid

•Click on Providers at the top of the page

•Select Provider Training from the drop-down menu

•After all training modules are completed, submit the LIBERTY Provider Compliance Attestation form

•Participating providers are required to complete training each calendar year

Online tools are available for billing, eligibility, claim inquiries, referrals and other transactions related to the operation of your dental practice

•We offer 24/7 real time access to important information and tools free of charge through our secure online provider portal. Registered users will be able to:

LIBERTY’s team of network managers is responsible for recruiting, contracting and maintaining our network of providers

•We encourage our providers to communicate directly with their designated network manager to assist with:

•Plan contracting

•Education on LIBERTY members and benefits

•Opening, changing, selling or closing a location

•Adding or terminating associates

•Change in name or ownership

•Tax Payer Identification number (TIN) change

•Office updates

Phone: 888.700.0643, Hours: M-F, 8am to 5pm PST

Fax: 888.401.1129

Email: prinquiries@libertydentalplan.com

Website: www.libertydentalplan.com/NVMedicaid

2018 Medicaid Program Provider Training

Questions?

Training

LIBERTY offers 24/7 real-time access to information and tools through our secure Online Provider Portal

•System Requirements:

•Internet Connection (Internet Explorer 7 or later)

•Adobe Acrobat Reader

•Office Number and Access Code

•All contracted network dental offices are issued a unique Office Number and Access Code. These numbers can be found in your LIBERTY Welcome Letter and are required to register your office on LIBERTY’s Online Provider Portal. If you

are unable to locate your Office Number and/or Access Code, please contact our Member Services Department at 888.700.0643 for assistance

A designated Office Administrator should be the user to set up the account on behalf of all providers/staff. The Office Administrator will be responsible for adding, editing and terminating additional users within the office

1.To register a new office, enter the following website address into your browser: www.libertydentalplan.com

2.Click on Register

•After initial set-up, the user will be directed to the My Preferences tab

•Make sure that the default for provider type is set to Dental

•Select your office’s various Preferences

•The Submit a claim default is set to None. We recommend setting it to Service Date(s)

•By doing so, the date of service you enter for the first service line will automatically populate when you click in the Service Date From box for any additional service lines entered when submitting a claim

•Click Save

1.Click on the Manage Users tab on the left side of the screen

2.Click Add a User

3.Input a User Name (must be unique to the user), Password, First Name, Last Name and Email Address. All fields marked with an asterisk (*) are required

4.Click Add User

•We recommend that you click on PrimaryWebAccount and WebOffice to

grant the user access to view and update information for the office. Once you click on each role in Current User Role(s) Available, the roles will move up to

Current User Role(s)

•Check PrimaryWebAccount and WebOffice, then click Return

•PrimaryWebAccount – Allows the user to manage and add additional user accounts for the entire office. This includes resetting passwords, updating user information (First name, Last Name, Email Address), as well as disabling users in the event they should no longer have access to the account

•WebOffice – Allows access to all functionality on the portal, except limits access to “Manage Users” tab. The user would only have access to their account and no access to any other user accounts for that office

•Once a new user is set up, the Office Administrator has the ability to enable or disable their account

•Click on the Manage Users tab on the left side of the screen

•If the User Status is Active, the account is Enabled.

•To disable the account, click Disable under Change Status

•If the User Status is Disabled, the account is not active. To reinstate the account, click Enable under Change Status

•You can view your office’s current business information by clicking on the My Profile tab on the left side of the screen. This information can only be updated by contacting the Member Services Department

•You can view a list of all the providers linked to your office in our system by clicking on the My Providers tab on the left side of the screen. Please contact your Professional Relations Network Manager to add, terminate or request the status of a provider

1.Click on the Check Eligibility tab on the left side of the screen

2.Enter Last Name, First Name and any combination of Member Number, Policy Number and DOB (We recommend using Last Name, First Name and DOB for best results)

3.Click Search

4.To view a member’s benefit utilization, click on ‘view’ under Utilizations

5.To view a member’s history, click on ‘view’ under History a. To print a member’s history, click on Print at the bottom of the history page Note: The history page will display all history LIBERTY has on file for the selected member

6.To view a Summary of Benefits, click on ‘view’ under Benefits

To check the eligibility of multiple members at one time:

1.Click on the Check Multiple Eligibilities tab on the left side of the screen

2.Enter Last Name, First Name, DOB and Date of Service, or Member Number and Date of Service (We recommend using Last Name, First Name, DOB and Date of Service for best results)

Dental homes may view their monthly rosters by clicking on the My Members tab located on the left side of the screen. The My Members screen allows the user to

view all members assigned to the office

1.Check the Additional Information box towards the bottom of the Submit a Claim screen

a.Enter any comments in the Remarks box

b.Add File – this feature can be used to attach digital X-rays or other information pertaining to the claim. Note: There is a 2MB limit per attachment

2.Check both I Agree boxes

3.Click Submit Claim

1.To resubmit/correct a claim, pre-estimate or referral, click on the Office’s Claims tab on the left side of the screen

2.Click on Search by Date, Search by Claim Number or Search by Patient Account Number radio buttons to find the claim, pre-estimate or referral that needs to be resubmitted/corrected

3.Once the claim is found, click on the number under the Claim # column of the claim that needs to be resubmitted/corrected

•After the Explanation of Payment is displayed, click on Resubmit Claim

•When Resubmit Claim is selected, the information from the claim, pre-estimate or referral will populate on the Submit a Claim screen

•Check the Additional Information box towards the bottom of the Submit a Claim screen

a.Enter any comments in the Remarks box

b.Add File – this feature can be used to attach digital x-rays or other information pertaining to the claim. Note: There is a 2MB limit per attachment

•Check both I Agree boxes

•Click Submit Claim

1.To view a Claim, Pre-Estimate or Referral associated with your office, click on the Office’s Claims tab on the left side of the screen

2.Click on Search by Date, Search by Claim Number or Search by Patient Account Number radio buttons

3.When searching by date, use the Claim Type drop-down menu to select Claims, Pre-Estimate or Referral

•Click on the Search by Claim Number radio button and enter the claim number

•Or click on the Search by Patient Account Number radio button and enter the account number

•Here you will find unique documents available specific to your office

Forms and Provider Reference Guides can be downloaded from the iTransact/ LIBERTY website

1.Click on the Resources tab on the left side of the screen to view and download the following: a. Provider Reference Guides

a.Preventative and Periodontal Guidelines

b.Provider Newsletters

c.Online Provider Portal User Guide

2.Click on Resource Library – Forms and other tools which will launch a new web browser

3.Click on the link provided at the bottom of the web page to launch the Provider Resource

Library

•A LIBERTY Representative can be contacted through the Online Provider Portal by clicking the Talk To Us tab on the left side of the screen

1.Click on Office radio button

2.Click Inquiry

2018 Medicaid Program Provider Training

Questions?

LIBERTY Dental Plan of Nevada

Thanks You

For participating in our 2018 Medicaid Program Provider Training